Green Mtn Concert Services Part Time Scheduling Coordinator in Williston, Vermont

Job Description


The Scheduling Coordinator is responsible for managing the administration and logistics for all GMCS events by creating and executing event staffing plans. This position will be located in the Williston, VT office. The hours are flexible, but late afternoon/early evening hours are preferred.


  • Staff uniform, concerts, festival and sporting events by scheduling available and qualified employees
  • Assist with creating and executing event staffing plans
  • Monitor employee interactions and communications to determine the best fit for each event
  • Function well in high stress situations and resolve staffing issues in the eleventh hour
  • Assures all timesheets and hours are collected and submitted to payroll in a timely manner
  • Maintain and grow client relationships where appropriate
  • Assist with packing and ensure employees have the correct uniform, equipment, and gear needed to successfully execute their operational duties for each job
  • Become a company expert on the standard operating procedures (SOP) of all jobs and be able to clearly explain them to officers
  • Maintain professional competency through participation and involvement in industry and professional networks, seminars, and associations appropriate to your role and responsibilities
  • Work closely with team members to ensure assignments are completed seamlessly and with efficiency
  • Maintain workflow and help to streamline procedures
  • Proactively offer suggestions on how to improve upon current systems and procedures
  • Rotational on call phone responsibility
  • Understand and be able to clearly explain company policies and procedures
  • Reports to Senior Regional Security/ Account Manager
  • Assists in the field as needed in both staff and administrative capacity


2+ Years Event Planning and Customer Service experience preferred


Excellent communication skills and professionalism

Maintain effective relationships with a diverse group of employees

Required to work evenings and weekends as needed for events

Advanced Word, excel and general computer skills

Obtain a Vermont Security License through GMCS training. This process involves weekend training and a back ground check.